Administrative Assistant - Bristol Office (P/T - 2 days p/w)

An exciting opportunity has arisen to join Ince Metcalfes us as an Administrative Assistant in our Queen Square office to provide part time support to our costs team. This is a part-time position, working 2.5 days (18.75 hours) per week, which can be worked flexibly between Monday – Friday, 9am – 5:30pm.

Duties to include:

  • Providing general admin support to the wider Costs team
  • Upload invoices/expenses on the system.
  • Data entry: enter, maintain and update client details and relevant information on the firm’s contacts system and practice management system to log and record documents
  • Filing: receive and process file management requests; create new files on the system, opening new file folders and label accordingly; return or add documents to existing client files; undertake all file management and file housekeeping procedures; and undertake all file closing procedures; and process archive retrieval requests.
  • Copying and printing: undertake all large and small copying requests; bind and finish copied work as appropriate.
  • Deliver and collect post to and from other departments.
  • Arranging for couriers to be sent.
  • Scanning documents/correspondence to the DMS as required.

 Person Specification:

  • Proven ability to multi task
  • Demonstrate the ongoing use of initiative
  • Proven ability to prioritise and manage a varied workload
  • Well presented, professional and articulate.
  • Strong communication skills, both verbal and written with excellent interpersonal skills
  • Ability communicate professionally and respectfully with all you interact with
  • Able to demonstrate experience liaising pro-actively with third parties professionally
  • Excellent time management, organisational and administrative skills
  • Team player but self-motivated and able to work autonomously and pro-actively through remote management

To apply for this role please download and complete the application form and the equal opportunities form and return to the HR team by email recruitment@incegd.com.

Please be aware that this role is only open to direct applications and any speculative applications from agencies will not be accepted.

Appointment is subject to the appropriate basic disclosure/DBS checks, and satisfactory references.

 

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